RFID Document and File Management

/RFID Document and File Management

RFID document and file management systems are designed to reduce employee time spent maintaining and managing hundreds or thousands of files within a workplace. Many businesses currently use basic methods to manage files, such as alphabetical filing, color-coded filing, or barcodes. RFID file management systems have become increasingly popular because they give employees enhanced visibility, while freeing up time previously spent on inventory counts or searching for lost documents.

Document and file management may not be the core business for many enterprises, however it is an essential task in workplaces. Many hours and efforts have been spent in such paper works like filing, storing, transferring, locating, tracking and disposing. Managing critical files or sensitive information is particularly challenging under the corporate governance, legal and regulatory compliance policy. It’s time to quit the traditional manual process and adopt a smarter and better approach instead. AMBAND has developed and RFID-enabled solution in file tracking and document management and hence simplified information search, document workflow and business process.

AMBAND RFID document and file management solution enables organizations to efficiently track and manage documents in any environment.

AMBAND can customizes filing cabinets to keep track of the document inventory in real time. Security features are also included to ensure no unauthorized access to the documents placed inside this system.

AMBAND document and file management system highlights

  • Every document is created with a RFID label tag encoded with a unique identification number
  • Instant Document Search & Locating
  • Performs search by entering the identification number or file name to locate the file instantly
  • Rule-based or role-based solution design eliminates unauthorized access of confidential information by illegitimate users and prevents restricted tasks
  • Real-time location and alert
  • Tracks chain-of-custody of files, ie. chronologically trailing the sequence of custody, control, transfer, analysis, and disposition
  • Document inventory counts and audits
  • Provides full information about document usage, ownership and status to management for reference
1. Digital Identity
  • Every document is created with a RFID label tag encoded with a unique identification number
  • Instant Document Search & Locating
  • Performs search by entering the identification number or file name to locate the file instantly
2. Access Control
  • Rule-based or role-based solution design eliminates unauthorized access of confidential information by illegitimate users and prevents restricted tasks
  • Real-time location and alert
3. File Transfer History
  • Tracks chain-of-custody of files, ie. chronologically trailing the sequence of custody, control, transfer, analysis, and disposition
4. Records Management
  • Document inventory counts and audits
5. Reporting
  • Provides full information about document usage, ownership and status to management for reference

Benefits

Track documents and files quickly and easily

Reduce cost, improve visibility and operational efficiency

Maintain your company’s reputation by eliminating loss of clients’ data

Improves visibility of document management

Raises accuracy and efficiency of records management

Tightens control and security for confidential and sensitive documents, reduces leaking, stolen or misplacement

Optimizes document workflow

Enhances information governance in terms of file retention policies, workflow reviews, and disposition

Increased automation reduces manual process, paper works and human error

Applications

Healthcare

Libraries

Administration

Judiciary

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